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Administrative Assistant/AP
Job # 189434
Location: Santa Fe, NM

Our client, an institutional investment organization, is looking for an Administrative Assistant to provide administrative support to the office staff and accounting support to the CFO.  This position will be a blend of reception, office administration, and assisting with financial accounting processes and recordkeeping. 

 

Responsibilities
 

Front office administration, including reception and answering a multi-line phone system

Providing administrative support to staff

Providing accounting support, including processing purchase orders, encumbrances, and accounts payable

Maintenance of accounting records

 

Reports to

CFO

 

Desired Profile

 

High school diploma

5+ years of related experience in office administration

Professional verbal and written communication skills

Proficiency with Microsoft Office Suite

Time management skills

Experience with Share desirable

 

Location

 

Santa Fe

Schedule

 

Monday – Friday, 8-5

 

Type of Employment

 

Direct Hire

 

Compensation

 

$32 – 40K + state benefits

 

Administrative Assistant
Job # 188619
Location: Santa Fe, NM

Our client, one of the largest independent insurance brokerages in New Mexico, has an immediate opening for an Administrative Assistant.

Responsibilities

Providing administrative support to Commercial Lines Manager Providing customer service

Performing account maintenance

Heavy data entry

Desired Profile

 

Previous experience in customer service and administrative support

Good organization skills

Proficient in all office applications (MSWord, MSExcel, MSOutlook)

Team Player

 

Reports to

 

Commercial Lines Manager

Location

Santa Fe, NM

Schedule

Monday-Friday, 8-5 (one-hour lunch)

Type of Employment

Temp-to-Perm 


Compensation


                $14-18/hour DOE + Benefits offered with direct hire 

Receptionist and Legal Assistant
Job # 188167
Location: Santa Fe, NM

RECEPTIONIST AND LEGAL ASSISTANT

Our client, a general practice law firm located in downtown Santa Fe, has a full-time opening for a Receptionist and Legal Assistant.  In addition to phone and walk-in reception, this position will support attorneys involved in litigated cases.  Prior work experience in a law office is strongly preferred.

Responsibilities

  • Answer phones and greet walk-in traffic;
  • Filing, scanning, copying, and collating documents;
  • Opening and scanning mail;
  • Saving pleadings and other documents to network;
  • Opening and closing case files;
  • Calendaring deadlines;
  • Scheduling depositions;
  • Typing correspondence for attorneys;
  • E-filing pleadings;
  • Processing monthly client bills;
  • Support of litigation paralegal with trial preparation tasks.


Desired Profile

  • Prior legal office experience, including e-filing of court documents;
  • Reporting, research, and administrative skills;
  • Knowledge of MS Office Suite 2010, especially Word, Outlook and Excel;
  • Knowledge of ProLaw.


Location

  • Downtown Santa Fe, NM


Schedule

  • Typically Mon-Fri, 8:30 to 5:00 (1-hour lunch)


Compensation

  • $17-23/hr DOE
  • 401k Profit-Sharing Plan
  • Paid Vacation
  • Paid Sick Leave;
  • Paid Holidays
  • Health Insurance (100% employee premiums)
  • Disability Insurance
  • Company-Paid Downtown Parking
  • Friendly Co-Worker and Work Environment

Tax Manager
Job # 188027
Location: Santa Fe, NM

CPA / TAX MANAGER

Our client, a high-end public accounting firm in Santa Fe, New Mexico, is looking for an experienced CPA to fill a key role within the firm.  The successful candidate will take on tax and accounting duties for a number of clients, including business entities as well as individuals.  Eventually, this person will assume management responsibilities for the office itself.

The company boasts a strong team of professionals, a generous benefits package that includes 401k, health insurance, vacation and paid time off, and the opportunity to assume command of high-end accounting firm without the financial risk of starting or buying your own practice.  If you are currently in a senior position in a public accounting firm and are frustrated by the usual internal barriers to the top ranks of the firm, then this may be your ideal opportunity!

Responsibilities

  • Interview clients to understand their unique tax situations, and build trust and rapport
  • File federal, state, and local tax tax returns, extensions, and quarterly payments
  • Prepare tax schedules and worksheets
  • Recommend tax strategies by researching federal, state, and local taxation issues


Desired Profile

  • Bachelor’s degree in accounting or related field; master’s degree in accounting or related field preferred
  • CPA license in NM or state with reciprocal licensing in NM
  • 5+ years' experience in public accounting and tax return preparation, including review experience
  • Excellent client relationship management skills
  • Proficient use of tax, bookkeeping, and office software such as Lacerte, Quickbooks, and Microsoft Word, Excel, and Outlook


Type of Employment

  • Direct Hire / Permanent
  • Fulltime Salaried


Location

  • Santa Fe, NM


Compensation

  • Salary: $80,000-100,000 (negotiably higher, depending on prior experience and existing clientele) + bonus eligibility
  • Matching 401(k) plan
  • Paid vacation, sick leave, holidays
  • Medical Insurance (100% employee premium)
  • Long-term disability / short-term disability
  • Low employee turnover within company
  • Small firm with LOTS of flexibility!

Project Manager / Design Associate
Job # 158759
Location: Santa Fe, NM


This custom design and manufacturing company needs a highly detailed Project Manager / Design Associate to make sure all sales, design and manufacturing processes flow efficiently, such as scheduling of design appointments, creating sales agreements, reviewing terms and conditions with clients, and assisting with the closing of sales. As the Project Manager you will work in tandem with the Design Director on the design and preparation of work orders of custom products to be manufactured, coordinate with the appropriate departments to track the production process and maintain client communication to provide updates on the status of production.


You must be comfortable interfacing via phone and email with a diverse range of clients to resolve any issues in an open, non-combative way. You will also work closely with the Operations Manager to insure appropriate components are correctly ordered and installed. And towards the end of the cycle working with the Shipping Manager to insure all products are shipped to the client in a safe, efficient and timely manner. This is a team-oriented company and you MUST be a team player yet be confident enough to step up and be accountable and proactive when needed. This is NOT a sit at your desk all day position. If you love being busy and active this job is for you.


Responsibilities


Acts as a liaison between company and potential new clients setting up design service appointments and managing communication and contact between the customers up to the point of sale and through completion of client’s products and services.


Creates  Sales Agreements, Hardware Sales Orders


Receive and maintain all required design approvals for Sales Agreements and production files


Ready client files for transition to the Production Department for manufacture.  Requirements include signed and dated required design drawings, signed work orders and contract terms and conditions, warranty, and hardware approvals, glass approvals, and finish samples, or modified payment terms


Prepare invoices and collect deposits for design appointments and sales agreements and hardware orders


Provide client project coordination and communication for up to date information and/or changes to work orders



Reports To


Finance Manager/Human Resources Manager



Desired Profile


    5-10 years in Hardware/Interior Sales


    Manufacturing or Design background


    BA or technical degree in related fields


    Superior communication skills


    Critical thinking and problem solving skills


    Team player




    Location


    Santa Fe, NM


    Schedule


    Full Time. Monday-Friday, 8-5 (one-hour lunch)


    Type of Employment


    Direct Hire


    Compensation


    $45K - 50K DOE


    Administrative Assistant
    Job # 152404
    Location: Santa Fe

    Our client, a statewide membership association representing more than 6000 members, has an opening for an Administrative Assistant to support membership and legislative activities, staff, and general operations.

    Responsibilities


    Provide clerical and administrative support to the Government Affairs Director and Membership Director, and the Political Action Committee

    During annual legislative sessions, track and report progress on legislative issues that affect real
    estate industry

    Prepare packets and analysis for weekly legislative meetings

    Provide administrative support, prepare and organize documents, and serve as the staff liaison to committee meetings

    Reconcile membership dues payments

    Identify prospective members for marketing purposes

    Special projects, like updating and reformatting forms used by and for the association; assist with the office move; assist with implementation of a new member database

    Other duties as needed to support successful operations and service to staff and association members.

    Desired Profile


    Fluency with Microsoft Office Suite programs, especially MS Word and Outlook
    Detailed and organized
    Strong analytical abilities
    Comfort troubleshooting computer issues preferred
    High school diploma required, 2-year college degree or higher preferred.

    Location


    Santa Fe, NM

    Schedule


    Full Time – Mon-Fri, 8-5

    Compensation


    Salary of $35,000-45,000


    Benefits


    Medical Insurance (100% of employee premiums)
    Life / Long-term Disability / Short-term Disability Insurance
    IRA Retirement Plan (3% employer match)

    Procurement Manager
    Job # 185079
    Location: Eunice , NM

    Our client, an international company located in southeastern New Mexico, is a uranium enrichment facility that provides one-third of the U.S. demand for enrichment services. They are looking for a Procurement Manager to manage the Supply Management formation.  The Procurement Manager directs, plans, coordinates, and oversees the activities of a team of procurement and materials professionals and the activities of general and/or specialized procurement and materials programs. They are also responsible for overseeing negotiations and agreements with vendors for the purchase of all materials, supplies, equipment, and services, along with the receipt, storage, and distribution functions. The candidate needs to have a good knowledge of Category Management and overall strategic procurement. They also need to have Nuclear experience, specifically NQL-1 procurement. This person does need to be a US citizen (or at least naturalized) in order to obtain the security clearance required to work here.



    Responsibilities

    Establishes norms or systems for group behavior and ensures that others abide by them.

    Takes action to ensure that others buy into the mission, goals, policies, and approach of the team.

    Constantly communicates the importance of profitability and how all aspects of operations contribute to the bottom line.

    Establishes specific measurable improvements achieved against baseline performance.

    Understand the customer’s business and/or position and seeks to find ways of meeting their needs through negotiation and discussion.

    Engage with key stakeholders to gain support and approval of category plans.

    Collect feedback from customers and stakeholders.

    Ensure adoption of a standardized procurement approach.

    Ensure supplier visits and evaluation of potential and existing service providers takes place at appropriate frequency and effective, professional relationships are developed.

    Ensure staff is available to execute plans and projects.

    Advise and lead on bid evaluation in support of supplier selection.

    Deliver projects in accordance within program & budget.

    Continually seek ways to improve the contract values.

    Ensure company resources are utilized appropriately within ethical and legal standards.

    Empowers others through delegation, assignment, and mentoring, giving room and space to develop and come up with new ideas.

    Provides feedback and coaching to process learning and enhance development.

    Develop and maintain procurement team scorecards to monitor and report progress against local and global initiatives and objectives.

    Desired Profile

    Bachelor’s Degree required,  Master's Degree Preferred
    Must obtain and maintain Certified Purchasing Manager (C.P.M.) Certification or Certified Professional in Supply Management (CPSM) Certification or Chartered Institute of Procurement & Supply (CIPS) Certification
    8+ years of related work experience; of which three years are in a leadership role


    Type of Employment


    Direct Hire, Full-time

    Location


    Eunice, NM


    Compensation


    $80-120K + Relocation and 3 months' housing


    Benefits

    A potential 10% annual target bonus and matching 401k program
    Strong work/life balance with an average 40 work week
    Paid time off of 21 days (PTO) and 11 annual holidays
    Generous tuition reimbursement program
    Comprehensive health benefits



    Hardware Warranty Technician
    Job # 156457
    Location: Santa Fe, NM

    Our client, a Santa Fe based company providing IT Solutions to the government, is looking for a Hardware Warranty Technician. Hardware Warranty Technician is responsible for accurately inspecting the quality of computer hardware and providing warranty services to our external customer per contractual obligations, answer questions or resolve computer problems in person, via telephone, electronically, or onsite. The HWT will interact daily with customers with a variety of technology expertise, exercising independent judgment in determining how to best meet their needs; diagnose and resolve technical problems with computing hardware, software, and network services.

    Responsibilities:

    • Answer user inquiries regarding computer software or hardware operation to resolve problems

    • Set up equipment for customer use, performing or ensuring proper installation of cables, operating systems, or appropriate software.
    • Install and perform warranty repairs to hardware, software, or peripheral equipment, following design or installation specifications.
    • Primary point of contact for interacting with external customers.
    • Provide occasional technical proposal support.

    Desired Profile:

    • Active L Clearance, Active Q Clearance Preferred
    • Excellent driving record
    • Dependable
    • Experience in customer facing role either remote or face to face
    • Intelligent, detail-oriented, proactive team player
    • Highly motivated with the ability to work with minimal instruction and supervision
    • Ability to prioritize your daily workload, handle multiple tasks simultaneously and possess a sense of urgency when required to meet deadlines.
    • Ability to react to multiple, changing priorities on short notice
    • Superior computer skills: Windows, Microsoft Office, Outlook, SAP

     Location:

    Santa Fe, NM with travel to Los Alamos

    Schedule:

    Monday – Friday, 8:00 am – 5:00 pm

    Type of Employment:

    Direct Hire

    Compensation:

    Negotiable

    We always need...
    Job # 77686
    Location: Santa Fe, USA

    Administrative Assistants
    Executive Assistants
    Receptionists
    Accountants
    Bookkeepers
    Accounting Clerks
    Paralegals
    Legal Assistants

    Compensation varies depending on the position and skill set required. Temporary, Temp-to-hire and Permanent opportunities available! Call us today!