Our client, an institutional investment organization, is looking for an Administrative Assistant to provide administrative support to the office staff and accounting support to the CFO. This position will be a blend of reception, office administration, and assisting with financial accounting processes and recordkeeping.
Front office administration, including reception and answering a multi-line phone system
Providing administrative support to staff
Providing accounting support, including processing purchase orders, encumbrances, and accounts payable
Maintenance of accounting records
High school diploma
5+ years of related experience in office administration
Professional verbal and written communication skills
Proficiency with Microsoft Office Suite
Time management skills
Experience with Share desirable
Monday – Friday, 8-5
Type of Employment
$32 – 40K + state benefits
Our client, one of the largest independent insurance brokerages in New Mexico, has an immediate opening for an Administrative Assistant.
Providing administrative support to Commercial Lines Manager Providing customer service
Performing account maintenance
Heavy data entry
Previous experience in customer service and administrative support
Good organization skills
Proficient in all office applications (MSWord, MSExcel, MSOutlook)
Commercial Lines Manager
Santa Fe, NM
Monday-Friday, 8-5 (one-hour lunch)
Type of Employment
$14-18/hour DOE + Benefits offered with direct hire
RECEPTIONIST AND LEGAL ASSISTANT
Our client, a general practice law firm located in downtown Santa Fe, has a full-time opening for a Receptionist and Legal Assistant. In addition to phone and walk-in reception, this position will support attorneys involved in litigated cases. Prior work experience in a law office is strongly preferred.
CPA / TAX MANAGER
Our client, a high-end public accounting firm in Santa Fe, New Mexico,
is looking for an experienced CPA to fill a key role within the firm. The successful candidate will take on tax and
accounting duties for a number of clients, including business entities as well
as individuals. Eventually, this person
will assume management responsibilities for the office itself.
The company boasts a strong team of professionals, a generous benefits package that includes 401k, health insurance, vacation and paid time off, and the opportunity to assume command of high-end accounting firm without the financial risk of starting or buying your own practice. If you are currently in a senior position in a public accounting firm and are frustrated by the usual internal barriers to the top ranks of the firm, then this may be your ideal opportunity!
Type of Employment
This custom design and manufacturing company needs a highly detailed Project Manager / Design Associate to make sure all sales, design and manufacturing processes flow efficiently, such as scheduling of design appointments, creating sales agreements, reviewing terms and conditions with clients, and assisting with the closing of sales. As the Project Manager you will work in tandem with the Design Director on the design and preparation of work orders of custom products to be manufactured, coordinate with the appropriate departments to track the production process and maintain client communication to provide updates on the status of production.
You must be comfortable interfacing via phone and email with a diverse range of clients to resolve any issues in an open, non-combative way. You will also work closely with the Operations Manager to insure appropriate components are correctly ordered and installed. And towards the end of the cycle working with the Shipping Manager to insure all products are shipped to the client in a safe, efficient and timely manner. This is a team-oriented company and you MUST be a team player yet be confident enough to step up and be accountable and proactive when needed. This is NOT a sit at your desk all day position. If you love being busy and active this job is for you.
Acts as a liaison between company and potential new clients setting up design service appointments and managing communication and contact between the customers up to the point of sale and through completion of client’s products and services.
Creates Sales Agreements, Hardware Sales Orders
Receive and maintain all required design approvals for Sales Agreements and production files
Ready client files for transition to the Production Department for manufacture. Requirements include signed and dated required design drawings, signed work orders and contract terms and conditions, warranty, and hardware approvals, glass approvals, and finish samples, or modified payment terms
Prepare invoices and collect deposits for design appointments and sales agreements and hardware orders
Provide client project coordination and communication for up to date information and/or changes to work orders
Finance Manager/Human Resources Manager
5-10 years in Hardware/Interior Sales
Manufacturing or Design background
BA or technical degree in related fields
Superior communication skills
Critical thinking and problem solving skills
Santa Fe, NM
Full Time. Monday-Friday, 8-5 (one-hour lunch)
Type of Employment
$45K - 50K DOE
Our client, a statewide membership association representing more than 6000 members, has an opening for an Administrative Assistant to support membership and legislative activities, staff, and general operations.
Provide clerical and administrative support to the Government Affairs Director and Membership Director, and the Political Action Committee
During annual legislative sessions, track and report progress on legislative issues that affect real
Prepare packets and analysis for weekly legislative meetings
Provide administrative support, prepare and organize documents, and serve as the staff liaison to committee meetings
Reconcile membership dues payments
Identify prospective members for marketing purposes
Special projects, like updating and reformatting forms used by and for the association; assist with the office move; assist with implementation of a new member database
Other duties as needed to support successful operations and service to staff and association members.
Fluency with Microsoft Office Suite programs, especially MS Word and Outlook
Detailed and organized
Strong analytical abilities
Comfort troubleshooting computer issues preferred
High school diploma required, 2-year college degree or higher preferred.
Santa Fe, NM
Full Time – Mon-Fri, 8-5
Salary of $35,000-45,000
Medical Insurance (100% of employee premiums)
Life / Long-term Disability / Short-term Disability Insurance
IRA Retirement Plan (3% employer match)
Our client, an international company located in southeastern New Mexico, is a uranium enrichment facility that provides one-third of the U.S. demand for enrichment services. They are looking for a Procurement Manager to manage the Supply Management formation. The Procurement Manager directs, plans, coordinates, and oversees the activities of a team of procurement and materials professionals and the activities of general and/or specialized procurement and materials programs. They are also responsible for overseeing negotiations and agreements with vendors for the purchase of all materials, supplies, equipment, and services, along with the receipt, storage, and distribution functions. The candidate needs to have a good knowledge of Category Management and overall strategic procurement. They also need to have Nuclear experience, specifically NQL-1 procurement. This person does need to be a US citizen (or at least naturalized) in order to obtain the security clearance required to work here.
Establishes norms or systems for group behavior and ensures that others abide by them.
Takes action to ensure that others buy into the mission, goals, policies, and approach of the team.
Constantly communicates the importance of profitability and how all aspects of operations contribute to the bottom line.
Establishes specific measurable improvements achieved against baseline performance.
Understand the customer’s business and/or position and seeks to find ways of meeting their needs through negotiation and discussion.
Engage with key stakeholders to gain support and approval of category plans.
Collect feedback from customers and stakeholders.
Ensure adoption of a standardized procurement approach.
Ensure supplier visits and evaluation of potential and existing service providers takes place at appropriate frequency and effective, professional relationships are developed.
Ensure staff is available to execute plans and projects.
Advise and lead on bid evaluation in support of supplier selection.
Deliver projects in accordance within program & budget.
Continually seek ways to improve the contract values.
Ensure company resources are utilized appropriately within ethical and legal standards.
Empowers others through delegation, assignment, and mentoring, giving room and space to develop and come up with new ideas.
Provides feedback and coaching to process learning and enhance development.
Develop and maintain procurement team scorecards to monitor and report progress against local and global initiatives and objectives.
Bachelor’s Degree required, Master's Degree Preferred
Must obtain and maintain Certified Purchasing Manager (C.P.M.) Certification or Certified Professional in Supply Management (CPSM) Certification or Chartered Institute of Procurement & Supply (CIPS) Certification
8+ years of related work experience; of which three years are in a leadership role
Type of Employment
Direct Hire, Full-time
$80-120K + Relocation and 3 months' housing
A potential 10% annual target bonus and matching 401k program
Strong work/life balance with an average 40 work week
Paid time off of 21 days (PTO) and 11 annual holidays
Generous tuition reimbursement program
Comprehensive health benefits
Our client, a Santa Fe based company providing IT Solutions to the government, is looking for a Hardware Warranty Technician. Hardware Warranty Technician is responsible for accurately inspecting the quality of computer hardware and providing warranty services to our external customer per contractual obligations, answer questions or resolve computer problems in person, via telephone, electronically, or onsite. The HWT will interact daily with customers with a variety of technology expertise, exercising independent judgment in determining how to best meet their needs; diagnose and resolve technical problems with computing hardware, software, and network services.
• Answer user inquiries regarding computer software or hardware operation to resolve problems
• Set up equipment for customer use, performing or ensuring proper installation of cables, operating systems, or appropriate software.
• Install and perform warranty repairs to hardware, software, or peripheral equipment, following design or installation specifications.
• Primary point of contact for interacting with external customers.
• Provide occasional technical proposal support.
• Active L Clearance, Active Q Clearance Preferred
• Excellent driving record
• Experience in customer facing role either remote or face to face
• Intelligent, detail-oriented, proactive team player
• Highly motivated with the ability to work with minimal instruction and supervision
• Ability to prioritize your daily workload, handle multiple tasks simultaneously and possess a sense of urgency when required to meet deadlines.
• Ability to react to multiple, changing priorities on short notice
• Superior computer skills: Windows, Microsoft Office, Outlook, SAP
Santa Fe, NM with travel to Los Alamos
Monday – Friday, 8:00 am – 5:00 pm
Type of Employment: