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Financial Controller
Job # 218591
Location: Santa Fe, NM

FINANCIAL CONTROLLER (Non-Profit)

Exciting opportunity for Financial Controller of this elite nonprofit focusing on scientific research. If you are a multi-project oriented, analytical accounting professional, excited by chance to work with innovative minds in an evolving environment, apply now!

Responsibilities

  • Generate timely and reliable monthly, quarterly, and annual management reports and financial statements.
  • Prepare reports for those responsible for the management of cost centers and grants/programs, providing interpretation of financial results as needed.
  • Oversee and facilitate the management of grants, budgeting, and forecasting.
  • Assist with funding agency compliance reports and adhering to governmental and non-profit standards and guidelines in conjunction with FASB, GAAP, and OMB.
  • Make journal entries and post transactions including cash receipts, cash disbursements, financial statement adjustments, and investments, and assists in maintaining the fund accounting system.
  • Reconcile general ledger accounts to underlying detail.
  • Assist in the annual financial statement audit, preparation of Form 990, annual ERISA and retirement plan audits, and the indirect cost rate proposal.
  • Train and manage accounting support staff and provide for the Finance Office backup of accounts payable, payroll, and financial management functions.

Desired Profile

  • 10+ years of progressive experience with nonprofit accounting.
  • Knowledge of non-profit accounting principles and applications, experience in non-profit accounting including monthly and annual audit cycles, including sophisticated fund and grant accounting, compliance and reporting.
  • Strong general ledger orientation in fund accounting environment.  Fluent user of Blackbaud Financial Edge preferred.
  • Possess the ability to think critically and solve problems as well as having excellent interpersonal and communication skills.
  • Must be able to work on site in Santa Fe.
  • Excited and able to work in an evolving, growing organization and embrace employing new technical solutions
  • Bachelor’s degree in accounting or finance with five years of relevant experience preferred. CPA preferred.

 Type of Employment

  • Direct Hire

Schedule

  • Typically Monday – Friday, 8-5

Compensation

  • Salary $90-105K DOE + Generous Benefits
  • Health, dental, vision insurance
  • Generous paid time off includes 4 weeks' paid vacation, 12 days' sick leave, 10 paid holidays
  • 401K
  • Catered lunches available daily for a minimal cost

IT Desktop Support Technician
Job # 218540
Location: Santa Fe

Position Summary:

The internal IT Desktop Support technician is responsible for handling all aspects of help desk
support and technical assistance and documentation. Troubleshoot a wide variety of user issues, including
software problems, hardware failures and network issues.


Essential Duties and Responsibilities:

• Provides IT deskside support to customers including setup, software installation, servicing and repairing
computer systems and equipment

• Day to day support for Office 365

• Assists in investigating and resolving complex installations and maintenance matters of significance

• Instructs customers in the operation and maintenance of systems, equipment and software

• Meet SLA for ticket response time, communication, documentation and closure

• Close most tickets remotely

• Prioritize and schedule appointments; escalate problems effectively (when required)

• Ability to work in a team and communicate effectively

• Document internal processes and procedures related to duties and responsibilities

• New device deployment, imaging process

• Other duties as assigned


Job Qualifications/Requirements:

• Excellent interpersonal skills to work with customers and management

• Proven analytical and problem-solving skills

• Great communication skills

• Exceptional time management and organizational skills

• Ability to resolve hardware and equipment problems efficiently

• Ability to follow established service protocols without deviation

• Experience working in a team-oriented, collaborative office environment


Education & Experience:

• Two or more years of field support experience

• Experience working with customer technology and support requirements

• Windows 10 experience

• Experience with remote access software

• Experience with IT ticketing systems

• Able to lift 30 lbs. regularly

• Desired but not required, A + CE, Networking + CE, Security + CE


Location:

Santa Fe, NM


Type of Employment:

Direct Hire
Those living in HUBZone qualified zones encouraged to apply! 


Compensation:

$17.00 per hour

Logistics Specialist
Job # 218536
Location: Santa Fe

Position Summary: ( 2 Positions Available )

The Logistics Specialist prepares reports and performs timely data entry, and system
postings, of Goods and Services Receipts and Third-Party Delivery Notifications. Accurately record
inventory delivered to our client's warehouses, subcontracted warehouse(s), and end-customer. This position
requires a detail-oriented, energetic, critical thinker who can effectively communicate, coordinate, and resolve
Supply Chain issues daily with all stakeholders. Utilizes best industry practices to deliver highest quality results
while meeting internal and external customer standards. Reports to Director of Supply Chain.


Essential Duties and Responsibilities:

• Reconcile open purchase orders in the ERP system and ensure timely documents closure to support
financial reporting deadlines and comply with month end close deadlines

• Track and verify accuracy of supplier information

• Provide timely and accurate shipping updates to customers

• Create & release Goods and Services Receipts in ERP system

• Build professional relationship and rapport with suppliers, Wildflower staff, and customers

• Utilize systems reports to effectively manage on-time close out of all shipping & delivery transactions

• Record and reconcile daily logistics transactions and goods movement transactions between
warehouses and ERP system records

• Accountable for 100% complete and accurate transaction posting, availability of supporting
documents, and system notes to support financial reporting deadlines and financial policies

• Fully meets standards set forth by Accounting, Supply Chain, and Customer Service Level Agreements
(SLA’s)

• Participates in special projects

• Other duties as assigned


Knowledge and Experience:

• Minimum of 3 years of experience in a Logistics, Purchasing, or Supply Chain environment

• Professional interpersonal communication skills

• Intelligent, detail-oriented, flexible team player

• Highly motivated with the ability to work with minimal instructions and supervision

• Demonstrate analytical thinking and problem-solving ability with excellent organizational skills

• Ability to react to multiple, changing priorities on short notice

• Proficiency in MS Office applications (Word, Excel, Outlook), and Supply Chain ERP systems

• Intermediate Excel skills; advanced skills preferred

• Associates Degree or Bachelor’s Degree in business, operations, or accounting preferred


Location:

Santa Fe, NM


Type of Employment:

Temporary Assignment (through 09/2019 with possible extension)

Those living in HUBZone qualified zones encouraged to apply! 


Compensation:

$16.00 per hour

Order Processing Specialist
Job # 218535
Location: Santa Fe

Position Summary:

The Order Processing Specialist will work to provide accurate and efficient order entry in support of the Customer Support Team.


Essential Duties and Responsibilities:

Process customer transactions in ERP System

o Receive orders and convert to PDF

o Build vendor quotes as necessary backup

o Enter order into ERP System

Determine customer requirements and expectations

Other duties as assigned


Job Qualifications/Requirements:

High School Diploma or Equivalent

1 to 2 years of data entry or related experience and/or training

Dependable

Intelligent, well organized, detail‐oriented, motivated team player

Professional written and spoken communication skills

Moderate computer skills: Windows, Microsoft Office, Outlook, SAP


Location:

Santa Fe, NM


Type of Employment:

Temporary Assignment (through 09/2019 with possible extension)
Those living in HUBZone qualified zones encouraged to apply! 

Compensation:

$16.00 per hour

Technical Sales Representative (4+ open positions)
Job # 218516
Location: Santa Fe

Position Summary:

The Technical Sales Representative (TSR) will work to increase and maintain existing

customer base, create new customer relationships, and work with suppliers to increase profitability and

customer satisfaction, through outbound marketing. This TSR will identify marketplace opportunities,

prospect, and engage new clients, develop proposals, and assist with the contract process.


Essential Duties and Responsibilities:

• Provide clients with world class customer service

• Prospect and develop new client relationships within assigned customer base through outbound calls and

email marketing

• Work closely with customers to architect solutions based on generic/specific requirements. Solutions

include but are not limited to: server, storage, networking, hyperconvergence, software solutions, RF

radio, & Radio over IP (RoIP)

• Work closely with Product Solutions Management team to recommend new/replacement items to

customer catalogs

• Make actionable and insightful recommendations for new products, extensions, or enhancements

• Participate in capture management with complex RFP responses

• Serve as primary technical point of contact for assigned customer base

• Develop opportunities by researching and identifying potential accounts

• Determine customer requirements and expectations

• Process customer transactions

• Follow up with clients to ensure satisfaction with delivered goods or services

• Respond to Requests for Quote(s)

• Other duties as assigned


Job Qualifications/Requirements:

• A 2‐year college degree is required, or 1 to 2 years IT sales experience

Two (2) industry-recognized IT certifications will satisfy this requirement

Two (2) industry-recognized Sales certifications will satisfy this requirement

One (1) industry-recognized IT certification and one (1) industry-recognized Sales certification will satisfy

this requirement

• Experience with Customer Relationship Management (CRM) software

• Dependable

• Intelligent, detail‐oriented, proactive team player

• Superior business and negotiation skills

• Professional written and spoken communication skills

• Superior computer skills: Windows, Microsoft Office, Outlook, SAP

• Highly motivated with the ability to work with minimal instruction and supervision

• Ability to prioritize daily workload, handle multiple tasks simultaneously and possess a sense of urgency

when required to meet deadlines. Ability to react to multiple, changing priorities on short notice


Location:

Santa Fe, NM


Type of Employment:

Temporary Assignment / Direct Hire
(temp assignments through 09/2019 with possible extension)
Those living in HUBZone qualified zones encouraged to apply! 


Compensation:

$17.00 per hour

Administrative Assistant / Project Assistant
Job # 197817
Location: Santa Fe

This woman-owned project management firm located in downtown Santa Fe is looking for an intelligent, experienced administrative professional who has the ability to juggle multiple projects to provide high-end administrative support to two principals and two project managers. In addition to providing administrative support necessary to keep projects on track and running smoothly, this position will also handle daily office tasks and run errands. We are looking for someone who is confident and comfortable speaking with important clients. Candidates with experience in the administrative or permitting process of land management and development, real estate, or a related industry are highly desirable.


Responsibilities

  • Answer phone calls, emails, greet walk-ins
  • Create spreadsheets, organize data, review contracts
  • Order and maintain office supplies
  • Run errands including mail, filing, picking and dropping off documents at other offices

  • Assist with drafting documents and reports

  • Interact with high priority clients

Desired Profile

  • Highly organized

  • Proficient in Word and strong in Excel

  • Excellent writing skills

  • Ability to juggle multiple priorities

  • Resourceful with consistent follow-through

  • Able to take directions and work independently

  • Capacity to grow within the role

  • Emotionally mature with a “can-do” attitude

  • Positive attitude and highly professional presentation


Office environment

Fast paced and busy, but fun. Dress code is business professional


Location

Santa Fe, NM


Schedule

Monday - Friday, 8-5


Type of Employment

Full-time


Benefits

401K and benefits available upon permanent hire


Compensation

$16-20/hour DOE


CFO / Finance Director
Job # 202340
Location: Santa Fe

CHIEF FINANCIAL OFFICER / FINANCE DIRECTOR

Our client, a museum dedicated to one of the most significant artists of the twentieth century, has an opening on the executive team for CFO / Finance Director to oversee museum finances and investments, work closely with the Board of Trustees and Committees, direct day-to-day accounting activities, establish and manage sound fiscal policies and procedures.


RESPONSIBILITIES INCLUDE

  • Establish the schedule for budget planning, coordinate with department managers, and prepare annual and long-term operating and capital budgets.
  • Monitor budgets, prepare budget reports, analyze variances, and recommend corrective action where necessary.
  • Prepare and analyze monthly financial reports to ensure compliance with GAAP and guidelines established by Finance Committee.  Present museum financials to committees and Board of Trustee.
  • Establish and maintain accounting controls over restricted and unrestricted funds, and financial policies and procedures, to ensure compliance with GAAP, accounting laws, professional standards and best practices.
  • Serve as ex-officio member and staff liaison to Finance Committee.  Serve as ex-officio member of Investment Committee and liaison with investment consultants.
  • Oversee preparation of tax returns and other reports to ensure compliance with government requirements.
  • Establish appropriate internal controls to ensure integrity of accounts payable, receivables, and payroll processes, prevent fraud and abuse, and safeguard museum assets.
  • Prepare for annual and ad hoc audits.  Serve as museum liaison to external auditors.
  • Lead, supervise, and direct Finance Department of 4 employees.
  • Oversee treasury operations to forecast cash requirements, and ensure liquidity to meet cash-on-hand requirements.
  • Manage relationships with banks, external accountants, auditors, vendors, agencies, and others.  Negotiate favorable terms and conditions with vendors as necessary.
  • Work with Advancement office to monitor Museum Shop inventory and profitability.
  • Support leadership and contribute to strategic planning and policy development, and support organizational progress towards strategic goals and objectives.
  • Support and offer guidance on financial matters to all departments and leadership as required.
  • Additional duties, both assigned and implied, consistent with your knowledge, skills, and abilities that provide value to the museum.


DESIRED PROFILE

  • 8+ years' accounting/finance experience, including 5+ years' supervisory experience required.
  • 4-year degree in Accounting, Finance, or related field strongly preferred.  MBA, CPA, or other advanced finance credentials preferred.
  • Prior professional experience in arts-related or other non-profit fund accounting environment strongly preferred.
  • Prior experience working with Boards of Directors and Committee members strongly preferred.
  • Technological fluency required, particularly with regards to accounting and ERP systems, and Microsoft Excel.  Knowledge of Financial Edge preferred.
  • Knowledge of GAAP and FASB Nonprofit Accounting Standards required.
  • Analytical, strategic problem-solver.
  • Excellent written and oral communication skills to translate financial information to, and collaborate effectively with, diverse stakeholders, notably board members, donors, staff, volunteers, vendors, and museum guests.
  • Fundamental spirit of customer service to all stakeholders.


LOCATION

  • Santa Fe, New Mexico


COMPENSATION & BENEFITS

  • $120,000-160,000 Salary DOE
  • Medical / Dental / Vision Insurance
  • Health Savings Account (HSA) and Flexible Spending Account (FSA)
  • Life and Disability Insurance
  • Matching 403(b) Retirement Plan
  • 4 weeks' Paid Time Off (PTO)
  • 11 Paid Holidays
  • Free Household Museum Membership
  • Free Downtown Santa Fe Parking

Human Resources Director
Job # 202339
Location: Santa Fe, NM


Our client, located in Santa Fe, NM, is a world class museum representing one of the most important artists of the 20th Century.  We are conducting a search for a Human Resources Manager to
continue to cultivate and maintain an environment that makes this Museum highly desirable as a workplace through proven HR practices and innovative approaches to employee engagement. Our ideal candidate is a strategic partner with the expertise and experience to recommend, develop, and implement human resource strategies, policies, and practices to ensure the museum meets its strategic objectives and goals with a committed, talented, collaborative and productive workforce. We are looking for a dynamic, capable, engaging HR professional to manage the following functions:

 

RESPONSIBILITIES INCLUDE

Staffing and Recruiting Management

  • Works with Director to review staffing levels, organizational design and reporting responsibilities
  • Develops special reports regarding benefit costs, staffing levels/deployment, turnover, absenteeism, recruitment, applicant tracking, Affirmative Action/EEO, compensation, promotions, etc.
  • Defines procedures for recruitment of staff and support hiring manager through the entire process
  • Evaluate and maintain job descriptions as needed

Organization and Employee Development

  • Works with Leadership Team to align HR initiatives to assure that leaders and supervisors have the right skills and behaviors to move the Museum forward as a pre-eminent institution
  • Assures an effective performance management system is in place and that supervisors are conducting frequent performance reviews with their staff and establishing and reviewing goals
  • Analyzes employee development needs, then organizes and schedule appropriate training
  • Facilitates effective communication among all staff. Guides managers and employees on problem-solving, dispute resolution, regulatory compliance and litigation avoidance
  • Diversity, Ethics & Sustainability
  • Ensures that the Museum’s culture demands ethical behavior through training, coaching, and policy, using the Museum’s Code of Ethics, mission and values, as the core principles
  • Working with Director and Board, as appropriate, disciplines employees who violate the Museum’s ethics standards or the law
  • Maintains compliance with federal and state employment regulations

Employee Relations and Support

  • Maintains procedures for document employment actions
  • Provides expertise in employer-employee relations, supporting desired organizational culture. Directly handles employee relations complaints and investigations or refers out, as needed
  • Conducts exit interviews to determine trends and issues in organizational and leadership effectiveness.
  • Monitors and responds to unemployment claims and manages appeals.
  • Works with supervisors and employees who are covered by Worker’s Compensation to assure proper reporting, care and necessary accommodations of employees, to minimize loss of work time and distress to staff.
  • Monitors workers’ compensation claims, provides incident reports to insurance carrier, maintains records and coordinates information between employee and supervisor. Ensures compliance with regulations and filing requirements.

Compensation and Benefits Administration

  • Assures that the Museum’s compensation philosophy supports the vision, values and strategies of the Museum
  • Conducts salary survey reviews and utilizes data to recommend wages and salaries
  • Works with Director of Finance to evaluate benefit plans annually and recommends benefit revisions, balancing needs of workforce against financial resources available
  • Performs additional duties, either incidental or implied, consistent with the job and emerging HR responsibilities

 

REPORTS TO

Director

DESIRED PROFILE

  • Bachelor’s degree required, Bachelor’s degree in Human Resources or HR related course work preferred
  • 5+ years’ experience in HR, which includes work at a strategic level
  • SPHR or SHRM-SCP preferred
  • Well-developed interpersonal and both speaking and writing skills, analytical and problem-solving skills, and planning and organizational skills
  • Must have strong computer skills, including Excel
  • Evidence of the ability to positively influence others, to negotiate effectively and to inspire others to work as team players
  • Previous experience working with a Board of Directors desirable

 

LOCATION

Santa Fe, New Mexico

SCHEDULE

Fulltime, exempt

COMPENSATION & BENEFITS


Medical / Dental / Vision Insurance

Health Savings Account (HSA) and Flexible Spending Account (FSA)

Life and Disability Insurance

403(b) Retirement Plan (4% match after year 1)

4 weeks' accruable Paid Time Off (PTO) in year 1

11 paid holidays

 

Temporary Staffing
Job # 197225
Location: Santa Fe, NM

Looking for Temporary Staff

 

We are seeking great employees for our Temporary Staffing division. Are you underemployed, unemployed, or retired and seeking extra income? Temping could be the perfect solution for you. 99% of our assignments are M-F, 8:00 – 5:00pm. Sometimes evenings and weekends. Compensation can vary depending on experience level. Join our team! We pay weekly!

 

We are always seeking skilled:

 

• Accounting Staff: A/P-A/R, Bookkeepers, Assistants

 

• Office Administrative Staff: Managers, Assistants, Receptionists, Clerical

 

• Customer Service & Event Staff

 

• Executive, Legal and Personal Assistants

 

 

If you have experience in any of these fields and would like to be registered with our agency for assignments, please submit your resume through our website.


Article: Ten Reasons To Take a Temporary Job - USNews.com


Article: Why Temporary Work Is Worth It - Forbes.com