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Administrative Asst. / Project Asst.
Job # 197817
Location:

This woman-owned project management firm located in downtown Santa Fe is looking for an intelligent, experienced administrative professional with the ability to juggle multiple projects to provide high-end administrative support to two principals and one project manager. In addition to providing administrative support necessary to keep projects on track and running smoothly, this position will also handle daily office tasks and run errands. We are looking for someone who is confident and comfortable speaking with important clients. This position will grow over time.


Responsibilities

  • Answer phone calls, emails, greet walk-ins
  • Order and maintain office supplies
  • Run errands including mail, filing, picking and dropping off documents at other offices

  • Assist with drafting documents and reports

  • Interact with high priority clients

Desired Profile

  • Highly organized

  • Proficient in Word and strong in Excel

  • Excellent writing skills

  • Ability to juggle multiple priorities

  • Resourceful with consistent follow-through

  • Able to take directions and work independently

  • Capacity to grow within the role

  • Emotionally mature with a “can-do” attitude

  • Positive attitude and highly professional


Office environment

Fast paced and busy, but fun. Dress code is business professional


Location

Santa Fe, NM


Schedule

Monday - Friday, 8-5


Type of Employment

Full-time


Benefits

401K and benefits available upon permanent hire


Compensation

$16-18/hour DOE


Temporary Staffing
Job # 197225
Location: Santa Fe, NM

Looking for Temporary Staff

 

We are seeking great employees for our Temporary Staffing division. Are you underemployed, unemployed, or retired and seeking extra income? Temping could be the perfect solution for you. 99% of our assignments are M-F, 8:00 – 5:00pm. Sometimes evenings and weekends. Compensation can vary depending on experience level. Join our team! We pay weekly!

 

We are always seeking skilled:

 

• Accounting Staff: A/P-A/R, Bookkeepers, Assistants

 

• Office Administrative Staff: Managers, Assistants, Receptionists, Clerical

 

• Customer Service & Event Staff

 

• Executive, Legal and Personal Assistants

 

 

If you have experience in any of these fields and would like to be registered with our agency for assignments, please submit your resume through our website.


Article: Ten Reasons To Take a Temporary Job - USNews.com


Article: Why Temporary Work Is Worth It - Forbes.com

Human Resources Assistant / Benefits Administrator
Job # 196267
Location: Santa Fe, NM

 

This scientific software company is growing quickly and seeking an HR Assistant to primarily assist with benefits administration and other HR related tasks.  This company offers outstanding benefits and a very desirable work environment. 

 

Responsibilities: 

Assist with benefits administration including open enrollment process and working with insurance carriers to resolve employee health coverage issues

Staffing and recruiting activities

New hire orientations/onboarding

Maintain personnel files

Provide guidance to team leaders on interpretation of policies and procedures

Handle complex and sensitive employee relations and human resources issues

Other administrative duties associated with the efficient operation of the office

 

REPORTS TO:

Office Manager

DESIRED PROFILE

Bachelor’s degree in Business Administration, Human Resources, or related field; or a combination of experience and education to successfully perform the duties

5 years experience in Human Resources to include benefits administration

HR certification and/or SHRM membership is a PLUS

LOCATION:

            Santa Fe, NM

 

SCHEDULE:

            Monday - Friday, 8:00 am - 5:00 pm 

JOB-TYPE:

          Full-time, Direct Hire

 

COMPENSATION:

$45 – 48K + Excellent Benefits including Medical, Dental and Vision, 401K, Profit sharing, family gym membership, PTO, etc.

 

Sales & Research Associate
Job # 196059
Location: Santa Fe

If you have a passion for research and learning new things, then sharing that information with others, our client is looking for you! This private gallery of 19th & 20th Century works on paper has an opening for a Part Time Sales & Research Associate in their downtown showroom. You will research, publicize, and sell pieces from the extensive private collection, as well as items consigned with the gallery.

 

Responsibilities

 

Sales – In person and over the phone

Assist with all general gallery functions

Research on current and future works added to the collection

Initiating contact and follow up with clients by phone, email and letters

Prepare for off-site shows (1-2 per year)

Write detailed descriptions for sales catalogs 

Interface with website and graphic designer

Moving & hanging artwork & occasional errands

 

Desired Profile

 

Previous sales experience preferred

Ability to sell through knowledge of each item

Excellent writing and proofing skills

Ability to communicate well with customers, dealers & suppliers

Good demonstrated research skills 

Mac platform proficiency necessary

Experience with digital photo management very helpful

Ability to assist with marketing for ads and catalogs a real plus

Proficient in FileMaker Pro, MS Word, MS Excel, bulk email campaign platforms, and Photoshop

 

 

Reports to

 

Owner

 

Location

 

Downtown Santa Fe (Parking Pass Included)

 

Schedule

 

Friday & Saturday, 9:00 – 5:00pm (some full time work when owner away)

 

Type of Employment

 

Direct Hire

 

Compensation

 

$18.00 - $20.00 per hour DOE + Bonus and commissions

 

 

Human Resources Manager
Job # 167951
Location: Santa Fe, NM

This nonprofit devoted to the success of children is looking for an HR Manager.   The HR manager coordinates hiring activities, manage benefits and is also responsible for processing bi-weekly payroll for approximately 50 employees.  Ensuring prompt, courteous service to all staff in their requests for support is a top priority for this position. This is an opportunity to work with a strong, effective team within a healthy, thriving nonprofit that truly makes a positive impact in the community.


Summary of Responsibilities

  • Lead and coordinate recruiting activities including staffing logistics, employee recruitment, coordinate interviews, candidate communication, new hire orientation, and training.
  • Create and update job descriptions to ensure that all major work duties and qualifications are accurate
  • Coordinate background clearance process for all staff and volunteers; track clearances and notify program staff when received
  • Maintain employee benefits (enrollments, terminations, changes) and other HR reporting requirements; deliver mandatory documents to all required employees
  • Research HR issues to document compliance with applicable laws and policies; provide research findings and recommendations in response to emergent HR issues; stay current with changing employer responsibilities.
  • Assist with evaluation processes as needed and provide support for employee performance, discipline, and termination issues including unemployment claims; prepare exit paperwork for terminations
  • Monitor and provide support regarding employee safety and wellness issues, including Workers Comp claims and annual payroll audit
  • Manage payroll including, obtaining timecard approval, process garnishments, vacation time, insurance and 403(b) deductions.  Process and close bi-weekly payrolls

Desired Profile

·        3+ years of HR administration or support, preferably in a non-profit environment

·        Bilingual (English/Spanish) required

·        Previous payroll experience using QuickBooks software required

  •     Ability to research HR best-practices and legal requirements using mainstream resources such as SHRM, NM Dept. of Workforce Solutions, US Dept. of Labor, etc., and formulate policy recommendations for     management use
  •     Experience working well in a culturally diverse setting and knowledge of local population served

·        Ability to pass a mandatory background clearance required of all childcare workers in the State of New Mexico


Schedule

Monday – Friday 8-5

Attendance for some events required


Type of Employment

Direct Hire


Compensation

$50-60K DOE + Benefits

Human Resources Generalist
Job # 194383
Location: Santa Fe

Our client, a government contractor located in Santa Fe, is looking for an HR Generalist. The HR Generalist will manage the administration of the human resources policies and procedures and will be work within the following areas: compliance, employee relations, training and development, benefits administration, compensation, organizational development, policy implementation, performance management, and recruitment.  

Responsibilities: 

                    Talent acquisition, recruiting and staffing process

                    Maintain applicant tracking system 

                    Develop and maintain an effective and compliant outreach program

                    Oversee onboarding/orientation and OJT process

                    Process termination paperwork and associated necessary functions

                    Performance management, improvement systems, and organization development

                    Present training sessions on pertinent topics to staff

                    Employment reporting, tracking, and compliance regarding regulatory concerns to include but not limited to OFCCP, AAP, EEOC, VETS, DOL, BLS, ACA, I9/E-Verify, HUBZone

                    Policy development and documentation

                    Payroll/compensation and benefits administration; serve as contact with broker(s)

                    Employee safety and welfare as related to Worker’s Compensation administration


    REPORTS TO:
                     Director of HR


    DESIRED PROFILE

    4+ years’ experience in Human Resources or Bachelors Degree in HR or a related field 

    SHRM-CP or HRCI-PHR certification preferred or the ability to sit and pass for the HCRI's aPHR exam within 90 days

    Working knowledge of basic employment laws and regulations

    Knowledge of state and federal laws and regulations as related to human resources

    Experience and understanding of compliant employment practices

    Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies


    LOCATION:

                Santa Fe, NM


    SCHEDULE:

                Monday - Friday, 8:00 am - 5:00 pm 


    JOB-TYPE:

              Full-time, Direct Hire


    COMPENSATION:

            $22/hour+ Excellent Benefits including Medical, Dental, and Vision for Employee (Dependants at 50% cost) PTO and 401K. 

     

    Associate Financial Advisor
    Job # 191930
    Location:

    Our client, a financial services company is seeking a qualified ASSOCIATE FINANCIAL ADVISOR. The associate advisor is primarily responsible for the retention of existing client relationships but also may be expected to handle new business independently. In addition to helping with client meetings, the associate advisor will also create financial plans for the firm’s clients by conducting client research, preparing for client meetings, and providing ongoing service/maintenance to clients. The associate advisor will serve as an in-house expert on financial-planning-related client issues. The position requires an individual who has a thorough knowledge of the financial services business and who is committed to being part of a team that delivers a comprehensive client solution. This individual must have strong relationship management skills. They must be reliable, organized and deadline- driven. A qualified applicant must be dedicated, goal-oriented, and able to work well in a self-directed and collaborative environment.


    Responsibilities


    • Relationship Management

    Accountable for the ongoing retention of a defined group of existing clients
    Performs ongoing fact-finding to uncover organic growth opportunities, multi-generational opportunities, cross-selling and important personal information
    Delivers excellent service supporting the generation of referrals from existing clients

    •  Investment Research

    Conducts research on topics that may include the economy, financial markets, individual securities, mutual funds, annuities, third-party money managers and alternative investments
    Compiles and analyzes client data to develop financial plans
    Simulation modeling using Monte Carlo and other statistical techniques
    Asset allocation strategies including alternatives

    •  Prospecting

    Develops an ability to articulate the story of the practice and identify ideal qualified prospects
    Assembles customized proposals for clients and prospective clients
    Assists in building, tracking, and maintaining prospect pipeline and prospecting plan
    Performs client fact finding


    • Data Input

    Creates data for creating financial plans
    Enters client data into Wealthbox
    Directs and monitors workflow required to service clients
    Develops and maintains standardized proposals, presentations and resource library

    • Client interaction

    Prepares for and leads ongoing client review meetings
    Responds to advice-related client calls and makes outgoing client courtesy calls
    Queries clients for updated information pending annual and semiannual reviews
    Participates in client meetings with lead advisor to develop client acquisition skills and to support the conversion of prospects to clients

    • Miscellaneous

    Assists in development, coordination, and maximization of vendor and external resource providers
    Supports special projects as assigned
    Maintains strong compliance documentation related to research and trading
    Fully utilizes all technological systems

    Reports To


    Senior Financial Advisors



    Desired Profile


    Certified Financial Planner designation required


    Bachelor's degree or higher


    Background and experience in the financial services industry


    Two to three years of advice and relationship management experience


    Licenses and credentials: Series 65


    Knowledge of Microsoft Office, Money Guide Pro and other industry specific software



    Location

    Working remotely from Santa Fe and Albuquerque, NM


    Schedule

    Full Time. Monday-Friday, 8-5


    Type of Employment

    Direct Hire


    Compensation

    Base Salary, DOE

    Potential for Quarterly bonus


    Benefits

    Some benefits


    Administrative Assistant
    Job # 188619
    Location: Santa Fe, NM

    Are you looking for an entry level position in the insurance industry? This position will use your already established Administrative Assistant and Customer Service experience to full use, and allow you to add the education, license and experience in the insurance industry to your resume. Our client is one of the largest independent insurance brokerages in New Mexico, and has an immediate opening for an Administrative Assistant to assist and report to the Commercial Lines Manager. 

    Responsibilities

    Providing administrative support to Commercial Lines Manager Providing customer service

    Performing account maintenance

    Heavy data entry

    Desired Profile

     

    Previous experience in customer service and administrative support

    Good organization skills

    Proficient in all office applications (MSWord, MSExcel, MSOutlook)

    Team Player

    Willing to become licensed

     

    Reports to

     

    Commercial Lines Manager

    Location

    Santa Fe, NM

    Schedule

    Monday-Friday, 8-5 (one-hour lunch)

    Type of Employment

    Temp-to-Perm 


    Compensation


                    $14-18/hour DOE + Benefits offered with direct hire